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Administrative Assistant

Los Angeles, CA · Administrative
Job Title – Administrative Assistant/ Receptionist
Company Location – Downtown Los Angeles
Work From Home – Schedule: 8:00 to 5:00pm
(Hybrid On-site Training 2-3 days per week)

Pay- $20-$21.50/hr 

(Please note that during the training period, employees will be required to report to the office located in downtown Los Angeles 2 to 3 days per week)

Job Summary of the Administrative Assistant/ Receptionist
Integr8staff is looking for an Administrative Assistant/ Receptionist to start immediately.
Responsibilities of the Administrative Assistant/ Receptionist
Main lobby receptionist, answer, screen and transfer inbound phone calls
Receive and direct visitors and clients
Manage and document parking validations, purchasing and reconciliations
Scheduling of conference rooms, daily meeting luncheons and refreshments
Assist with event planning
Provide administrative support to the Office Manager by maintaining the organization and filing of project spreadsheets and supporting documentation
Maintain Excel spreadsheet of food orders for meetings by department and spend
Provide administrative support to the requesting departments utilizing Microsoft Outlook, Excel, Power Point and Word
Maintain accurate phone list
Review and prep monthly expense reports
Support the corporate expense program, reviewing expense reports and general ledger coding
Prepare Office Monthly Invoices

Requirements of the Administrative Assistant/ Receptionist
Conduct and maintain a professional appearance
Must exhibit competent computer skills and knowledge of relevant software
Knowledge of operation of standard office equipment
Knowledge of clerical and administrative procedures and systems such as filing and record keeping
Knowledge of principles and practices of basic office management
Must be able to follow instructions accurately
Must be diligent, strong work ethic with an attention to detail and accuracy
Must be able to balance varying work demands 
Provide high level of customer service and confidentiality to those you support

Updated resume is required for consideration.  Only Local candidates will be considered - Position does not offer relocation or visa sponsorship.
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