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Intellectual Property (IP) Specialist

Del Mar, CA · Legal
Job Title – Intellectual Property (IP) Specialist
Company Location – Del Mar, CA
Hybrid, Onsite 3 days Full Time
Salary –DOE

Job Summary of the of the Intellectual Property (IP) Specialist position
Integr8staff seeks an experienced IP Specialist who will primarily support life sciences IP attorneys and patent agents in all aspects of patent prosecution. Assist with daily workflow regarding procedures, deadlines, filings and related documentation from the U.S. Patent and Trademark Office. Responsible for reporting documentation to clients

Responsibilities of the Intellectual Property (IP) Specialist position
Proactively manage patent prosecution dockets, ensuring all deadlines are met in a timely manner. 

Communicate calendar and docket updates to the docketing teams.
Work closely with attorneys, technical specialists and patent agents to prepare and file US, PCT, and foreign patent applications and official correspondence using the Firm’s standards and procedures. 
Official correspondence includes, but is not limited to, application data sheets, declarations, powers of attorney, assignments, IDSs, responses to office actions, amendments, issue fee payments and extensions.
Prepare client reporting letters, foreign attorney instruction letters, and CPA/CPI status and docket reports for attorney review.
Communicate directly with clients, foreign attorneys, and USPTO under the direction of a patent attorney or agent. 
Double check work product before presenting to attorney for review and again before sending or filing.
Ensure that client-matter numbers are opened according to the Firm’s guidelines.
Timely review and forward annuity and maintenance fee information to the annuity team, and send foreign attorney invoices to the accounting department.
Administrative tasks include, but are not limited to, maintaining client files, entering time, and promptly submitting expense reports and vendor invoices.
Requirements of the Intellectual Property (IP) Specialist position
At least 3 years of experience as a prosecution secretary or specialist.

Experience in the Life Sciences is strongly preferred.
A Bachelor’s Degree is preferred
Advanced skills with Microsoft Suite including Outlook, Word, Excel.
Must know how to utilize First to File and FoundationIP tools or similar.
After hours and weekend work will be required on occasion as the workload requires.

Updated resume is required for consideration.  Only Local candidates will be considered - Position does not offer relocation or visa sponsorship.


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