Job Title – Administrative Assistant (CPA Firm)
Location – Near, Fullerton CA
Onsite, Full Time, Direct Hire
Salary – $40-45K ($19.00 - $21.50/hr)
Job Summary of the Administrative Assistant position
Integr8Staff is teaming up with a mid-size CPA firm in the OC area for their Administrative Assistant Position. The Administrative Assistant is responsible for providing day-to-day administrative support to assigned Partners and Senior Managers and their respective department. This position reports to the Controller and is an excellent opportunity to showcase your administrative and customer service skills.
Responsibilities of the Administrative Assistant position
Serves as a point of contact for clients both in the office and on the telephone, including: screening phone calls, ensuring client messages are communicated to the appropriate client service staff, and following up with clients, when appropriate.
Schedules appointments using Outlook.
Tax Return Assembly when needed as well as Back-up for Financial Statements
Processes time and expense reports accurately and timely, and manages expenses and reimbursements.
Scanning of daily documents into GFR.
Coordinates travel arrangements when needed
Provides meeting, conference, and special event coordination, including: reserving conference rooms, teleconference setup, video conference setup, email announcement to meeting participants, procurement of audio/visual aids, and food and beverage service.
Develops and maintains the industry group calendar of events, if required
Special projects as assigned by the Firm
Requirements of the Adminstrative Assistant position
Experience in a professional services firm preferred
Driven & motivated with a strong attention to detail and accuracy
Ability to work effectively in fast-paced environment
Ability to handle sensitive situations and confidential information
Client service oriented (internal and external)
Ability to multi-task and prioritize in a fast-paced environment
Efficiency with Microsoft Office and Excel
Excellent written and verbal communication skills
Flexibility with overtime to meet deadlines
Working knowledge of MS Office (Primarily Word, Outlook, PowerPoint and Excel, QuickBooks)
Knowledge of time record keeping software (Practice Solutions) a plus
Updated resume is required for consideration. Only Local candidates will be considered - Position does not offer relocation or visa sponsorship. Must be willing to undergo background and credit check.