Job Title – Executive Assistant/ Personal Assistant
Company Location – Burbank, CA
Hybrid | Full Time | Direct Hire Placement
Salary – $65k
Job Summary of the Executive Assistant/ Personal Assistant position
Integr8staff seeks a proven Executive Assistant/ Personal Assistant to support the president of the organization focused on the high-level leadership and strategy functions. This role will coordinate and manage the executive’s scheduling, and prepare and organize important company materials and plans.
The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the president’s needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management Team and leaders that report to the president. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personal, and institutional information while exercising professionalism and discretion.
Responsibilities of the Executive Assistant/ Personal Assistant position
Assists the executive by researching, and routing correspondence; drafting documents; collecting and analyzing information; and initiating communications.
Oversees office supplies inventory by determining inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Maintains executive’s calendar and schedule by planning, and scheduling meetings, conferences and travel.
Acting as the point of contact between the manager and clients
Screening and directing phone calls and distribute correspondence
Attends meetings with executive, taking notes, following up on topics/tasks discussed in meeting
Welcomes VIP guests and clients by greeting them, in person, on the telephone; answering or directing inquiries.
Maintains customer confidence and protects operations by keeping information confidential.
Contributes to team effort by accomplishing related results as needed.
Handling requests and queries appropriately
Client birthday and holiday gifts
Requirements of the Executive Assistant/ Personal Assistant position
Previous experience as personal/executive assistant
Knowledge of office management systems and procedures
Able to collaborate with other executives
MS Office proficiency; Word, Excel
Outstanding organizational, time management skills
Up-to-date with latest office gadgets and applications
Ability to multitask and prioritize daily workload
Excellent verbal and written communications skills
Discretion and confidentiality
Innovative problem-solving skills
Ability to think outside the box
Not afraid to take initiative
Flexible and adaptable
Updated resume is required for consideration. Only Local candidates will be considered - Position does not offer relocation or visa sponsorship.