Job Title – Project Coordinator
Company Location – Wilmington, CA
On-site, Full Time, Non-Exempt
Contract-to-hire
Pay –$29/hr. DOE

NOTE: Work Schedule; 7am to 3:30pm (M-F)

Job Summary of the Project Coordinator position
Integr8staff seeks a Project Coordinator to provide administrative support to the Department Manager on financial, organizational and scheduling matters. He/she will take the lead on managing all project purchases and be the liaison between departments as well as working closely with Accounting and Finance and drive the development of engineering financial reports, making periodic presentations on budgets, spending and projections as well as ensuring timely payments of all project invoices. The Project Coordinator role will play an important role in ensuring that each project follows QA, Safety and Environmental standards.

Responsibilities of the Project Coordinator position
Work with the Project Managers and Engineers to develop project budgets
Create and maintain budget spreadsheets for projects and capital spend spreadsheets
Receive and seek approvals for all project invoices and work with AP to ensure timely payment
Perform spending and budget projections to support the engineering decision-making process
Work with Project Manager or Project Engineer to create Capital Expenditure Requests (CER)
Ensure the approved budget in the CER is used on the appropriate Project Budget Tracking
Manage Project Schedules and Lists
Work with the Project Teams to create and update project schedules as needed
Work with Managers to help set up and coordinate job walks
Work with Project Managers on assembling quotes and creating quote analyses
Work with Vendors and to gather details of work and part / equipment specifications
Follow-up on delivery schedules and installation timelines and prepare periodic updates of the Capital Plan, Capital Projects Master List and Engineering Presentations
Maintain all project files including but not limited to preliminary notices, lien releases, quotes, designs, POs, etc.
Create spare parts list, obtain pricing and create requisitions
Create Purchase Orders (POs) for all project purchases
Ensure all spares are entered into the Maintenance Parts System
Inventory and order all supplies needed for the Engineering Team
Assist in the preparation and submittal of all Environmental Permit Applications for Projects
Follow-Up on QA, Safety and Quality aspects of each project to ensure they have properly implemented post-commissioning.

Requirements of the Project Coordinator position
High School Diploma/GED required
Bachelor’s degree in finance, Accounting, Business or Engineering discipline preferred
2+ years’ experience in a Financial, Business or Engineering-related position.
Experience with working with Cross-Functional teams.
Strong typing skills.
Excellent negotiating, interpersonal and customer service skills.
Experience with financial rules, financial reporting and analysis.
Ability to function well in a fast-paced environment.
Ability to communicate in Spanish is a plus.
Excellent verbal and written English communication skills.
Good analytical and problem-solving skills.
Highly proficient with Microsoft Office Suite and related software, especially Excel.
Familiarization and proficiency with Microsoft Project.
High level of familiarity with Financial and Accounting Practices.

Updated resume is required for consideration.  Only Local candidates will be considered - Position does not offer relocation or visa sponsorship.